Committees of council

The council elects from its membership the chairpersons for each committee. That person is responsible for managing the committee's Terms of Reference.  Committees have authority to consider all matters coming within their scope as detailed in the Terms of Reference. The authority of council committees is also laid out in the Delegations Manual.

A quorum requires a minimum of half of the committee's members to be present when the membership is an even number; and a majority when the membership is uneven.  Ordinary council meetings are held every month.  With the exception of the Hearings committee, His Worship the Mayor is an ex officio member of all committees.

Committees of council

Community Development  |  Environment & Policy  |  Finance & Monitoring  |  Hearings  |  Operations  |  Regional Transport  |  Wastewater Management  |  Efficiency Review  |  Civil Defence & Emergency Management

Council

Full Council, His Worship the Mayor as chair

Community Development 

Andy Cranston (chair), Manu Caddie (deputy chair), Nona Aston, Craig Bauld, Bill Burdett, Allan Hall, Pamela Murphy, Rehette Stoltz and His Worship the Mayor (ex officio)
Quorum: 4

The purpose of this committee is to provide the governance overview and monitoring of the Council’s programmes that have some relevant aspect of the community’s social, cultural or economic wellbeing as their focus. The committee will provide an interface between the Council, government agencies, organisations, groups and individuals in the community that have a role in contributing to community wellbeing in these areas. The committee may recommend to the Council that it adopt policies and practices to achieve these ends. Major policy initiatives will be referred by Council to the Environment & Policy Committee to ensure alignment and integration.

Environment & Policy 

Pat Seymour (Chair), Craig Bauld (deputy chair), Manu Caddie, Andy Cranston, Alan Davidson, Pamela Murphy, Rehette Stoltz and His Worship the Mayor (ex officio)
Quorum: 4

The purpose of this committee is to provide governance overview of Council’s policy development activities in all areas, with the exception of the LTCCP and Annual Plan development.  The area of responsibility includes formal policy and regulatory plans under the Resource Management Act, Biosecurity Act, Building Act, Dog Control Act, and Health Act, Bylaws, Regulations and similar legislation under the Local Government Act 2002. It also includes non statutory policy plans such as community development plans, economic strategies and longer term urban development and township development plans. Policy and regulatory services, monitoring and delivery related to those Policies and Acts shall be a prime function of the committee. Council’s responses and submissions to plans and policy initiatives, as well as submissions to central government legislative initiatives, also form part of the area of responsibility. The prime focus of the committee will be on environmental policies, regulations and projects.

Efficiency Review   

Brain Wilson (chair), Andy Cranston, Roger Haisman, Pat Seymour, Graeme Thomson
Quorum: 3 

The Gisborne district has a rates affordability problem, notwithstanding the organisation’s relatively good sector benchmark performance. Part of the solution is to reduce council expenditure. The committee’s purpose is to investigate and report on measures that reduce unacceptable cost and improve performance and services. Expenditure and income, as well as business and process efficiency within the organisation will be investigated and reviewed as will any activity referred to the committee by Council. The committee will recommend change to other committees or Council and will support management to implement changes which are within the scope of their roles and delegations.
Efficiency Review Committee - Terms of Reference

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Finance & Monitoring 

Brian Wilson (chair), Craig Bauld (deputy chair), Nona Aston, Bill Burdett, Roger Haisman, Allan Hall, Pat Seymour, Patrick Tangaere, Graeme Thomson and His Worship the Mayor (ex officio)
Quorum: 5

The purpose of Finance & Monitoring committee is to overview the financial affairs and performance of the organisation. It will advise Council on the preparation of and performance against budget, Annual Plans, the LTCCP, Annual Reports and corporate and financial policies. The committee will provide an audit overview – internal as well as external. It will monitor risk management and the performance of Council’s strategic, investment and enterprise assets.

Hearings 

Alan Davidson (chair), Roger Haisman (deputy chair), Craig Bauld, Manu Caddie, Pat Seymour, Rehette Stoltz and His Worship the Mayor (ex officio)
Quorum: 4

The purpose of the Hearings committee is to provide timely decisions where Council has a statutory or quasi judicial making responsibility, and where decision making by full Council or staff is not necessary or practical.

Operations 

Graeme Thomson (chair), Allan Hall (deputy chair), Nona Aston, Bill Burdett, Andy Cranston, Roger Haisman, Patrick Tangaere, Brian Wilson and His Worship the Mayor (ex officio)
Quorum: 4

The purpose of the Operations committee is to provide governance overview of Council’s operational activities and services to the community especially those that use infrastructural assets, utility services and public facilities. While the focus of the committee will be on engineering and works programmes and projects, the committee will monitor and guide the operational performance of all external services against agreed levels of service and the use of funds. The committee may recommend to the Council that it adopt policies and practices in the use and deployment of Council’s assets and external service delivery.

Regional Land Transport 

Bill Burdett (chair), Allan Hall (deputy chair), Manu Caddie, Roger Haisman, Pat Seymour
Quorum: 3

The purpose of this committee is to provide governance overview of Regional Land Transport. The committee has responsibility for the development, monitoring and review of the district-wide Regional Land Transport Strategy, together with the overview of regional and land transport proposals in the Regional Land Transport Programme. It is a requirement under the Land Transport Act 1998 and the Transport Management Act 2003 that every regional council establish a land transport committee.
Regional Land Transport - Terms of Reference (27kb)

Wastewater Management 

Bill Burdett (chair), Roger Haisman, Rehette Stoltz, Brian Wilson
Tangata Whenua: Ian Ruru, Peter Brown, Stan Pardoe and Lewis Jones  
Quorum: 2 councillors and 2 tangata whenua

The establishment of the Wastewater Management Committee is a requirement of the conditions of the resource consents for the upgrade and discharge of Gisborne’s municipal wastewater. On 21 September 2007, the Minister of Conservation granted the coastal permit for the discharge of treated wastewater to the marine area subject to the same conditions as recommended by the Hearings Committee.

Civil Defence & Emergency Management Group 

Full Council, Mayor (chair)