Major Project Rebuild

Fitzherbert Rebuild Project

Background documents

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Background documents

Timeline of documents including the assessment and decision to rebuild Gisborne District Council's administration centre.  

Fitzherbert Street rebuild - detailed timeline Feb 2011 - Dec 2015 [PDF, 508 KB]

Doc Ref - Month Year - Document Name

1A - July 2011 - IEP reports for council buildings [PDF, 1.8 MB]  
1B - Sep 2011 - DEE 1954 building - design phase civil and structural engineers [PDF, 8.3 MB]
1C - Sep 2011 - memo - seismic assessment of council chambers and offices [PDF, 72 KB]
1D - Sep 2011 - memo - seismic assessment [PDF, 75 KB]
1E - Sept 2011 -
Initial evaluation procedure - chambers [PDF, 1.6 MB] 
1F - Nov 2011 - Council meeting report and minutes 
council report No. 11/716
1G - Dec 2011 - Earthquake Prone Building Policy [PDF, 1.3 MB] adopted
1G1 - May 2012 - Fitzherbert site soil investigation report [PDF, 5 MB]
1H - Sep 2012 - Chief Executive's Activity report 12/484
1I - Sep 2012 -
Council meeting minutes
1J - Sep 2012 - rebuild council office building -
project initiation [PDF, 179 KB]
1K - Oct 2012 - Council meeting report and minutes -
Chief Executive's Activity report 12/540 
1L - Oct 2012 -
Deliberative session of Council [PDF, 118 KB]
1M - Nov 2012 - Council meeting report and minutes - Chief Executive's Activity report 12/623
1N - Dec 2012 - Opus -
DES summary and strengthening concepts [PDF, 2.5 MB]
1O - Dec 2012 - Council meeting report and minutes -
Chief Executive's Activity report 12/646
1P - April 2013 - Finance & Monitoring meeting report and minutes -
Decision on Relocation Options 13/144 
1Q - April 2013 - Finance & Monitoring meeting report -
Fitzherbert St Complex - Earthquake Prone 13/135  
1R - April 2013 -
Letter from RC Hall [PDF, 70 KB]
1S - April 2013 -
OPUS - 2002 office extension [PDF, 70 KB]
1T - April 2013 -
BHC Consulting - 2002 office extension [PDF, 4.4 MB]
1U - May 2013 -
OPUS - 2002 office extension [PDF, 84 KB]
1V - June 2013 -
Letter and calculations R Hall [PDF, 876 KB]
1W - July 2013 -
IPENZ statement of complaint [PDF, 177 KB]  
1X - Aug 2013 -
Email from G Salter following review of BHC new calculations [PDF, 131 KB]
1Y - Aug 2013 -
Email receipt of complaint [PDF, 46 KB]   [PDF, 177 KB]
1Y1 - Sep 2013 - Expressions of Interest [PDF, 3.4 MB]
1Z - Dec 2013 - Council meeting report and minutes - project update report 13/465 
2A - Dec 2013 - Request for proposals [PDF, 3.4 MB] 
2B - Jan 2014 - Notice to Contractor [PDF, 66 KB]
2C - Mar 2014 - IPENZ registration authority complaint against Robert Hall [PDF, 282 KB]
2D - Mar 2014 -
Email from IPENZ enclosing preliminary report [PDF, 100 KB]
2E - May 2014 - Report to Council -
Preferred Construction Option and Lead Architect 
2F - May 2014 -
Council meeting minutes
2G - May 2014 - Long Term Plan hearing report 15/144
2H - July 2014 - Future Tairawhiti report and minutes - major projects update report 14/240
2I - Sep 2014 -
IPENZ disciplinary committee decision vs Hall [PDF, 8.7 MB]
2J - Oct 2014 - Future Tairawhiti report and minutes -
major projects update report 14/331
2K - April 2015 - Council meeting and report -
chief executive's report 15/086 
2L - June 2015 - Council meeting and report -
funding the rebuild report 15/202
2L1 - Sep 2015 - Consultation document - proposal to transfer buildings to GHL [PDF, 1.4 MB]
2M - Oct 2015 - Memo to Council - Relative earthquake strength of Council buildings [PDF, 63 KB] 
2N - Oct 2015 -
Minutes of extraordinary meeting 
2O - Oct 2015 - Council meeting - GHL constitutional documents
Report 15/371 CE's Sept activity report 15/362 
2P - Oct 2015 -
Hearings report 15/413 on proposal to transfer municipal buildings to GHL 
2Q - Nov 2015 -
Council meeting reports 15/442, 15/417, 15/418, 15/419, 15/438, 15/452 
2R - Nov 2015 - Future Tairawhiti meeting
report 15/484 
2S - Dec 2015 - Council meeting - building concept approval report 15/490 [PDF, 4.3 MB]  
2T - Jan 2016 - Future Tairawhiti meeting - 16-017 Stocktake, 16-016 - Background [PDF, 1.2 MB]  
2U - Jan 2016 - Extraordinary meeting - Notice of Motion [PDF, 92 KB] 

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