If you plan to hold an event in any public space or private property, you need consent from us.
You need to lodge the application with us at least 8 weeks prior to the event. If you can't meet this timeframe, contact us to discuss.
You may also need to apply for other consents
Depending on the type and size of your event, you may also need to apply for other licenses and consents.
Application to hold an event
Fill out the application form and email to firstname.lastname@example.org.
Licences and consents
Depending on your event, you may require other licenses and consents from us.
The following list will help guide you on what other approvals may be required. Note that some applications require up to 90 working days to process.
The first form you need to complete is the Application to Hold an Event
Where will your event be held?
On private land or a Council reserve?
If you plan to hold it on any Council land, this includes public parks, sports grounds, reserves, beaches or any open space, then you need approval first.
Fill in our online booking form. Do this early to check if the space is available.
Book a Park or Reserve Form
If your event's on private land, you may require resource consent.
Resource consent may also be needed if your event's not a permitted activity in the District Plan.
Talk to our duty planner first.
Are you selling or supplying food?
Food sellers at an event need to register as a food business, unless they're exempt.
An event organiser monitors food sellers and facilitate food safety at the event.
See the information on selling food at an event
Submit food application forms at least 20 working days before the event
Are you selling alcohol?
If you're selling alcohol or the ticket cost includes alcohol - you need to apply for a Special Licence.
If the event is planned for around Christmas / New Year your application needs to be lodged before mid-November.
Special Licence Application
Submit alcohol applications at least 20 working days before the event
Are you closing any roads?
If your event involves any activities on a road or footpath you need to apply to temporarily close a road.
A Traffic Management Plan is required for any event that stops, delays or increases vehicle or pedestrian traffic.
Temporary Road Closure - Information and Form
Submit your application at least 10 weeks prior to the event
Traffic Management Plan - Information
Submit your plan to us, 20 working days prior to the event.
Every road closure must have a Traffic Management Plan.
Does your event comply with the District Plan?
The event organiser is responsible to ensure the event complies with the District Plan. If the event is not a permitted activity in the Plan, then a resource consent may be required. Talk to our planning staff early.
Resource Consent Form
Submit your application 90 working days before your event for a notified consent, or 20 working days for a non-notified consent
Do you plan to have signage?
All temporary signs must be kept on the site of the event.
There can only be one portable sandwich board sized sign in the road reserve.
Any other signs in any public place will require resource consent.
Resource Consent Form
Submit your application at least 20 working days before the event
Will your venue have any temporary structures?
Any structures such as a marquee over 100m2, a platform or stage higher than 1.4m or a lighting tower require consent.
We need to ensure structures including tents and marquees, meet fire safety requirements.
Your application must be approved and an inspection carried out before your event takes place.
Talk to our duty building inspector for advice.
Building Consent to erect a temporary structure
A deposit is required.
Any amusement devices?
If you plan to operate an amusement device such as a merry-go-round, you need a certificate of registration of an Amusement Device from Worksafe New Zealand - visit their website for more information.
Providing temporary accommodation?
How will you manage all the waste?
That includes toilets, wastewater and rubbish
Rubbish and recycling
Talk to us about rubbish and recycling
Information on waste minimisation at an event
Talk to us if your event will require toilets on septic tank systems.
Check the Guide to the number of toilets required
Trade Waste information and a consent application for Temporary Discharge of Liquid Wastes
Any marine activities?
Water activities in or around beaches or rivers
If you're planning any activities in or around beaches or rivers, you need approval. Our marine areas extends from Mahia up to Lottin Point.
Marine Event Application Form
Lodge application at least 40 working days before the event
Any open fires or fireworks planned?
See our Smokefree Policy
All our Council reserves are designated smokefree.
You need a Health & Safety plan
A health and safety management plan is required, it's a priority when organising an event.
Some events will require a site safety plan and a security plan.
Talk to us for more information.