The committees of Gisborne District Council, their role and purpose.
Council and committee meetings are held on a 6-weekly cycle, see Meetings Calendar
Council
Council: Mayor Stoltz (chair), deputy chair and all councillors.
The Council is responsible for strategic leadership, through the creation of policies based on the legislative mandate.
- The power to make a rate
- The power to make a bylaw.
- The power to borrow money, or purchase or dispose of assets, other than in accordance with the Long Term Plan.
- The power to adopt a Long Term Plan, Annual Plan or Annual Report.
- The power to appoint a chief executive.
- The power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the Long Term Plan or developed for the purpose of the Local Governance Statement.
- The power to adopt a remuneration and employment policy.
- Terms of reference and delegations for the 2016-209 triennium.
- The power to approve or change a plan (RMA)
- The power to approve or amend the Council's standings orders.
- The power to approve or amend the code of conduct for elected members.
The power to appoint and discharge members of committees. - The power to establish a joint committee with another local authority or other public body.
- The power to make the final decision on a recommendation from the Ombudsman where it is proposed that Council not accept the recommendation.
- Make those decisions which are required by legislation to be made by resolution of the local authority that are not listed above.
- Consider any matters referred to it from any of the Committees.
- Authorise all expenditure not delegated to staff or other Committees.
Committees of the whole
Committee: Mayor Stoltz (chair) and all elected members.
Direction and rules are set through Sustainable Tairāwhiti/Toitū Tairāwhiti Committee. This is where all strategy, plans, policies and bylaws are delivered through one committee.
Strategy, plan, policy and bylaw making are separated from operational decision-making.
Monitoring of the state of the environment happens in this Committee to feed into regulatory plans, policies and associated bylaws.
To develop, approve, review and recommend to Council (where applicable) statutory and non-statutory policy, plans, bylaws and strategies to:
- Develop a vision and a pathway for the future of the district.
- Sustainably manage resources in the region.
- Identify and promote community aspirations.
- Define and deliver on Council’s roles.
- Integrate an all of wellbeing approach to strategy, plan and policy development.
- Have effective statutory plans and bylaws to protect community and environmental needs
Committee: Mayor Stoltz (chair), deputy chair and all elected members.
To oversee financial and non-financial performance, including the delivery of the Council's Capital Programme and oversight of the Council-Controlled Trading
To monitor Council activities and services performance against budget, Annual Plans, the Long Term Plan, Annual Reports and corporate and financial policies.
The Finance and Performance Committee also receives enforcement and compliance performance activity reporting to ensure financial and non-financial performance oversight of its regulatory functions.
Committee: Gregory (chair) and all elected members.
To provide integrated governance oversight of operational programmes and services encompassing environmental protection, land and catchment management, biodiversity and flood resilience and community development including libraries, parks and cultural assets.
Ensures the effective delivery of RMA implementation, regulatory compliance and supports community wellbeing through the services Council delivers across both rural and urban Tairāwhiti.
Committee: Mayor Stoltz (chair) and all elected members.
Oversees and manages recruitment and selection process of Council appointments to Council operations.
Statutory committees
Committee: Telfer (chair), Alder, Muir, Thompson one NZTA member.
Meets quarterly.
To prepare a regional land transport plan, or any variation to the plan, for the approval of the Council.
To provide the Council with any advice and assistance the Council may request in relation to its transport responsibilities.
Section 106 Land Transport Management Act 2003.
Group: Mayor Stoltz (chair), deputy chair Ria, Huriwai, Muir, Parata, Telfer, Tibble and 4 iwi appointees.
Meets quarterly.
To ensure that appropriate emergency management as detailed in the Civil Defence Emergency Management Act 2002 (the Act) is carried out within the Gisborne district.
Provide governance and oversight of the activities required to be undertaken on its behalf by the Act.
Committee: Councillor Boros - minimum of 3 members, independent or elected
Meets as required. Independent chair.
To consider and determine all relevant applications under the Sale and Supply of Alcohol Act 2012.
Standing committees
Committee: Independent chair, Mayor Stoltz, Alder, Foster, Gregory, Muir, Ria, Telfer, Tibble
To assist the Council to exercise due care, diligence and skill in relation to the oversight of:
- The robustness of the internal control framework.
- The integrity and appropriateness of external reporting, and accountability arrangements within the organisation for these functions,
- The robustness of risk management systems, process and practices,
- Internal and external audit;
- accounting practice and where relevant accounting policy;
- compliance with applicable laws, regulations, standards and best practice guidelines for public entities; and
- the establishment and maintenance of controls to safeguard the Council’s financial and non-financial assets.
Committee: Alder (chair), Boros, Foster, Huriwai, Muir, Parata, Telfer, Thompson
To oversee the delivery, performance and continuous improvement of all local transport operations and services including:
- roading
- walking and cycling infrastructure
- public transport and travel demand
- local safety and transport innovation
This committee will align closely and in cycle with the Regional Transport Committee to maintain regular oversight and decisions on delivery, maintenance and funding of the local transport system.
Committee: Independent chair, Alder, Foster, Gregory, Muir, Ria, Thompson, Tibble, Tupara, Stoltz
To provide strategic and operational oversight to Council's Three Waters services - drinking water, wastewater and stormwater.
- ensure regulatory compliance (DWSNZ resource consents)
- oversee infrastructure planning and renewal
- review performance and environmental outcomes
- this committee will operate alongside the Wastewater Management Committee
Committee: Foster (chair), Ria, Tibble, Tupara and 4 iwi members
2 meetings per year.
- The establishment of this Committee is a requirement of the conditions of the resource consents for the upgrade and discharge of Gisborne’s municipal wastewater.
- Ensure implementation, commissioning and monitoring of the wastewater treatment plant is carried out in accordance with the consent conditions.
Committee: Mayor Stoltz, Deputy Mayor Ria, Foster, Parata, Telfer
Oversees the performance of the Chief Executive in line with the performance agreement and his/her ongoing relationship with the Council, and report regularly to the Council on their performance.
Committee: Mayor Stoltz, Telfer
The Committee Chair whose portfolio aligns to the matter of urgency in the first instance or the second instance is available.
In the vent that the Committee Chair whose portfolio aligns to the matter of urgency is unavailable, any one (1) of the Core Committee Chairs will serve as the Alternate.
To determine matters within the authority of Council, or emergency legislation is enacted.
Committee: Muir (chair), Boros, Foster, Gregory, Ria, Tupara
Meets as required.
Conduct hearings under delegated authority applications relating to the matters required for determination by Council under legislation.
To consider and hear submissions on Council bylaws.
Mayor Stoltz. Independent as required.
Conducts investigations and makes recommendations regarding Code of Conduct complaints.
Joint committees
Mayor Stoltz, 5 elected members - Gibson, Gregory, Muir, Parata, Tibble and 6 iwi representatives.
Its purpose is to:
(a) contribute to the sustainable management of the natural and physical resources in the LLB area for the use and enjoyment of present and future generations, while recognising and providing for the traditional relationship of Ngai Tāmanuhiri, Rongowhakaata, and Te Aitanga a Māhaki and Affiliates with their ancestral lands, water, sites, wāhi tapu, and other taonga; and
(b) to enable individuals and communities within the LLB area, as resources allow,
(i) to provide for their social, economic, and cultural well-being; and
(ii) to achieve improved outcomes in respect of the environment; and
(c) to ensure that the Council is appropriately informed of its statutory obligations within the LLB area, including obligations in respect of Te Tiriti o Waitangi arising under the Local Government Act 2002 and the Resource Management Act 1991 and any other relevant enactment.
Established under the Ngai Tamanuhiri Settlement Act.
19 September 2017 - Gisborne District Council and Iwi Co-Governance in Tairāwhiti a discussion to begin the Local Leadership Body.
Deputy Mayor Ria, one member appointed by Te Rūnanganui o Ngāti Porou and one Chairperson is agreed upon by both parties (or appointed by Council if no agreement is reached).
The Joint Management Agreement over the Waiapu Catchment, enables Council and Te Runanganui o Ngati Porou to pointly carry out the functions and duties under S36B of the Resource Management Act (RMA) and other legislation relating to all land and water resources within or affecting the Waiapu Catchment.
It builds on the work of the existing Waiapu Kōkā Hūhua partnership between the Council, Te Runanganui o Ngati Porou and the Ministry of Primary Industries to restore the Waiapu Catchment.
Council and Te Runanganui will make the following decision jointly in accordance with this JMA:
- decisions on notified resource consent applications under section 104 of the RMA within the Waiapu catchment
- decisions on RMA planning documents under clause 10(1) of Schedule 1 of the RMA that affect the Waiapu catchment , including the Waiapu Catchment Plan
- decisions on private plan changes within or affecting the Waiapu Catchment.